Streamlining your identity access management processes can help improve employee productivity and strengthen data security. Here are some of the ways it can do that:
The identity access management implements the least privilege principle, ensuring users receive only the access required to complete their work. That access is revoked as soon as they no longer need it.
Automated Onboarding
For HR teams, managing the new employee onboarding process is one of the biggest challenges. This is typically a manual process, from sending contracts to uploading and signing documents to arranging IT access and equipment. This can be especially challenging when you have many new hires at once.
The result can be a disjointed experience for new employees and a hampered time to productivity for the company. Fortunately, automated onboarding can help to streamline the process. By automating low-risk functions like messaging candidates, warning other departments of incoming new hires, or scheduling reminders for onboarding tasks, the team can save time and focus on providing a more personalized and meaningful onboarding experience.
This can be done by implementing automation software that moves information and files between systems. For example, suppose an employee signs their contract in DocuSign. In that case, the integration software can automatically move their completed document to another system, which will be tracked and recorded. This type of automation helps to eliminate manual data entry and reduce the likelihood of error. It also enables IT to quickly assign and grant access to new hires based on their role and department. When employees leave, their credentials and permissions can be decommissioned with a single click to prevent valuable information from leaving the company.
Increased Security
HR teams often deal with confidential information and employee data, so they always look for ways to improve security. Identity access management offers a range of tools to help keep your company data protected, reducing the risk of cyber attacks and insider threats.
Streamlined processes and integrated software can create a seamless employee experience and ensure accurate information across the organization. For example, suppose your business uses a video intercom system integrated with time tracking and access control. In that case, you can verify whether or not your employees are actually at work by checking if their payroll records match the data from their entrance to your building. This can eliminate the problem of buddy punching and help you pay your staff accurately.
Another way to increase security is by using attribute-based access management. This type of access management divides users into groups based on their characteristics, including job roles, organizational memberships, management level, and security clearances. Only users with the appropriate attributes can access network devices and IT applications.
Using automated processes to provision identities, accounts, and applications can improve security, reduce costs and save your HR team a lot of time. With cloud-based HR-driven identity and access management, HR can update an employee’s record in the HR database, automatically updating their access to applications. This will prevent rogue IT managers from granting access to people who don’t need it and stop employees from getting their hands on sensitive business data.
Reduced Expenses
Management may become concerned when the HR department spends less on manual processes. Human resources specialists can take the lead in rethinking processes and workflows to find ways to make them more efficient. This can reduce expenses and keep the company running smoothly.
For example, in the past, when a new employee was hired, HR would create a record in their system and then send a ticket to IT, who would enter that information manually into Active Directory. This could take a long time to complete and is prone to errors. Automating onboarding makes the process much faster and eliminates manual data entry. This also reduces the number of single-solution systems that must be accessed and managed, thus reducing IT costs.
Another way to reduce costs is by standardizing forms used across all departments in the organization. This can save time and headaches by preventing employees from having to fill out the same forms repeatedly. It can also be helpful when it comes to ensuring that the legal review of forms has been completed properly.
By automating processes, you can also reduce the manual work that HR personnel has to do, freeing up valuable time for other projects. For example, the onboarding process can be automated so that new hires receive all of their documents and training materials instantaneously instead of waiting to be contacted by HR for a meeting.
Automated Reporting
Using a reporting automation tool that is scalable to your business needs is critical. It will ensure that your system can expand with you as your company grows. It is also important that your automated reporting tool provides data security features to ensure that all of the sensitive information you are collecting stays safe and secure.
Manually extracting and interpreting data to create a report can be time-consuming and exhausting for staff, especially when this process has to be repeated quarterly, monthly, weekly, or daily. Automating these processes allows your staff to spend more time on what matters most – analyzing business insights to help make informed and timely decisions for the benefit of your company.
Employees changing positions or responsibilities within the organization can impact their access to applications, resources, and devices. Automating identity access management with attribute-based control synchronizes user accounts across the entire network. Any changes made to an employee in the HR system will automatically reflect throughout your network.
In addition, using a decentralized identity solution with verifiable credentials makes it easy for IT to wipe an employee’s access permissions clean when they leave the company. This helps to eliminate the risk of valuable corporate information walking out the door with the departing employee while also ensuring that only the correct data is being used by the right people.